Certifying Identification

For example:   'I certify that this is a true copy of the original document' OR 'Certified Copy"

                               Date: __________________________________
                               Full Name: ______________________________
                               Position/Title: ___________________________
                               Licence No: _____________________________
                               Signature: ______________________________

Certified Extract - an extract that has been certified as a true copy of some of the information contained in a complete original document

In the Anti-Money Laundering and Counter-Terrorism Financing Rules Instruments 2007 (No. 1) a Certified Copy means a document that has been certified as a true copy of an original document by one of the following persons:

1) a person who, under a law in force in a State or Territory, is currently licensed or registered to practise in an occupation listed in Part 1 of Schedule 2 of the Statutory Declarations Regulations 2018;

• Architect
• Chiropractor
• Dentist
• Financial adviser or financial planner
• Legal practitioner
• Medical practitioner
• Midwife
• Migration agent registered under Division 3 of Part 3 of the Migration Act 1958
• Nurse
• Occupational therapist
• Optometrist
• Patent attorney
• Pharmacist
• Physiotherapist
• Psychologist
• Trade marks attorney
• Veterinary surgeon 

2) a person who is enrolled on the roll of the Supreme Court of a State or Territory, or the High Court of Australia, as a legal practitioner (however described);

3) a person listed in Part 2 of Schedule 2 of the Statutory Declarations Regulations 2018. For the purposes of these Rules, where Part 2 uses the term ‘5 or more years of continuous service’, this should be read as ‘2 or more years of continuous service’; (Please note this list is a shortened version of the AML & CTF Rules Instruments 2007(No.1)

• Accountant who is:
  (a) a fellow of the National Tax Accountants’ Association; or

  (b) a member of any of the following:

  (i) Chartered Accountants Australia and New Zealand;

  (ii) the Association of Taxation and Management Accountants;

  (iii) CPA Australia;

  (iv) the Institute of Public Accountants

• Agent of the Australian Postal Corporation who is in charge of an office supplying postal services to the public

• APS employee engaged on an ongoing basis with 5 or more years of continuous service who is not specified in another item of this Part

• Australian Consular Officer or Australian Diplomatic Officer (within the meaning of the Consular Fees Act 1955)

• Bailiff

• Bank officer with 5 or more continuous years of service

• Building society officer with 5 or more years of continuous service

• Chief executive officer of a Commonwealth court

• Clerk of a court

• Commissioner for Affidavits

• Commissioner for Declarations

• Credit union officer with 5 or more years of continuous service

• Employee of a Commonwealth authority engaged on a permanent basis with 5 or more years of continuous service who is not specified in another item in this Part

• Engineer who is:
  
  (a) a member of Engineers Australia, other than at the grade of student; or
  (b) a Registered Professional Engineer of Professionals Australia; or
  (c) registered as an engineer under a law of the Commonwealth, a State or Territory; or
  (d) registered on the National Engineering Register by Engineers Australia

• Finance company officer with 5 or more years of continuous service

• Judge

• Justice of the Peace

• Magistrate

• Marriage celebrant registered under Subdivision C of Division 1 of Part IV of the Marriage Act 1961

• Master of a court

• Member of the Australian Defence Force who is:
  
  (a) an officer; or
  (b) a non‑commissioned officer within the meaning of the Defence Force Discipline Act 1982 with 5 or more years of continuous service; or
  (c) a warrant officer within the meaning of that Act

• Member of the Australasian Institute of Mining and Metallurgy

• Member of the Governance Institute of Australia Ltd

• Member of:
  
  (a) the Parliament of the Commonwealth; or
  (b) the Parliament of a State; or
  (c) a Territory legislature; or
  (d) a local government authority

• Minister of religion registered under Subdivision A of Division 1 of Part IV of the Marriage Act 1961

• Notary public, including a notary public (however described) exercising functions at a place outside:
  
  (a) the Commonwealth; and
  (b) the external Territories of the Commonwealth

• Permanent employee of the Australian Postal Corporation with 5 or more years of continuous service who is employed in an office providing postal services to the public

• Permanent employee of:
  
  (a) a State or Territory or a State or Territory authority; or
  (b) a local government authority;
  
  with 5 or more years of continuous service, other than such an employee who is specified in another item of this Part

• Police officer

• Registrar, or Deputy Registrar, of a court

• Senior executive employee of a Commonwealth authority

• Senior executive employee of a State or Territory

• Teacher employed on a permanent full‑time or part‑time basis at a school or tertiary education institution

4) an officer with, or authorised representative of, a holder of an Australian financial services licence or Australian credit licence, having 2 or more years of continuous service with one or more licensees;

Foreign individual residing outside of Australia, can use a person authorised as a notary public in their foreign country. 

Any certifications on these documents must be within 12 months timeframe of submission of your application.